Service Line Administrator
Job description
The AML Shop is a boutique consultancy full of accountants and compliance professionals — but don’t let that scare you off. We’re a dynamic team that works hard, laughs often, and knows that spreadsheets and good humour are not mutually exclusive.
Reporting to the Managing Director, the Service Line Administrator is the glue that holds our moving parts together. Supporting multiple service lines and a dynamic cast of stakeholders, you’ll juggle priorities like a pro, keep projects humming along, and generally make chaos look easy. You bring sharp critical thinking, eagle-eyed attention to detail, and a knack for staying five steps ahead. If you take pride in getting things right, thrive under a bit of pressure, and secretly enjoy organizing the unorganizable — we want to hear from you.
This is a Full-time or Part-time role (Friday availability is a must!)
6 month fixed-term contract.
What the position entails:
Document Support:
Formatting and preparing routine reports and/or presentations for various stakeholders
Assistance with drafting project proposals, of a routine nature
Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software
Responsible for firm wide document management in SharePoint, including periodic review and clean up of folders, assisting team members in locating files as needed, and file lock down and archiving
Office Support:
Support various service line leaders with arranging calls with new and existing clients and team members
Setting up new clients and projects in our project management database, and updating client/project information on request
Assistance with preparing and summarizing time and expense reports, as needed
Supporting service line leaders and project managers with internal/external communications on project statuses, enquiries and/or billing and receivables, as needed
Assistance with staff meetings and functions, and administrative support for other firm wide initiatives
Act as a back up to other members of the admin team
Ad hoc requests
What will you need to succeed?
3 years’ experience providing support in a corporate administrative environment
Superior writing, proofreading, editing and diplomatic communications skills
Intermediate to senior level skills with MS Office (Outlook, Word, Excel and PowerPoint), comfortable learning new software
Project coordination and delivery through use of tools like SharePoint, an asset
Time management and finely tuned prioritization skills
Proven organizational and multi-tasking abilities
What’s in it for you?
Work in a dynamic, collaborative, progressive, and high-performing fully remote team that values people, and dedication to our craft and clients.
Salary / Rate: $20-30 per hour depending on relevant experience
Anticipated start date: early to mid September
Please note:
Only candidates living and legally authorized to work in Canada will be considered.
Only selected candidates will be contacted for interview.
The chosen candidate must undergo a background check.